Software License Management: How this Business Solution is a Game Changer
Whether you’re a graphic designer, appointment scheduler, or a chiropractor- YOUR OFFICE HAS DROPPED THE BALL, at least once.
My daughter broke both bones in her left forearm, a tragic incident that had ME in shock. Forget her arm that curved like a C- the momma pain I felt legitimately crippled my psychological wellbeing.
After 3 months of physical therapy, she was finally given a Certificate of Rehabilitation. Her once limp arm, severely plagued by muscular dystrophy- was now capable of lifting 10 pounds. Although plagued with sporadic pain, tenderness and some ongoing weakness- her arm was finally considered functional.
On her second to last trip (two weeks ago to this day), my eldest daughter, accompanying us to the appointment, left of all things- her Louis Vuitton purse. Welp. She urgently called the PT office and was redirected to their other office- two cities and 30 minutes away. I could write a whole entry called- The Louis Vuitton Bag Heart Attack- to describe the emotions felt that day. Rather, I’ll keep to the point.
We called the office several times until they closed. Left messages that — as we were told- were going to be emailed to the front desk staff. The next morning, still unable to drive back due to work and school obligations- the phone system continued to route us to the neighboring office.
Subscription Dilemma
Of all things, the downed phone system was caused by several unchecked email alerts reminding the office that their virtual phone system subscription was expiring.
Changes in front end staff and overlooked emails translated to an unpaid bill. As embarrassing as this incident was for them- it is not an uncommon issue for organizations with a multitude of software solutions to overlook a vital one. From downed payment processing to websites- every entity has been there. Unfortunately, this sometimes leads to missed business deals and lost revenue.
VoIP or Voice Over Internet Protocol phones are just one example of today’s business software solutions. Software solutions include everything from appointment setting, social media posting to background music. Inventory software with auto-reorder settings, mail and label printing, and review generation are just a few more awesome tasks software solutions perform.
Without software solutions your organization would be less efficient, potentially spend and make less money and offer archaic performance.
Nonetheless, whether it’s your IT or Admin Staff that’s been tasked to maintain all your vital software licenses — the task could be daunting. Remembering expiration dates, renewals, payment updates- for organizations using 10 or more solutions, constant upkeep can cause considerable time and exhaustion.
In 2017, Fortune found that the average company employee uses 9.5 apps during any given day. In 2022, Statista.com published a statistic that found that worldwide, the number of SaaS companies used was 110 on average.
License Management Nightmare
The burden of license management is multifold:
Number of Solutions:
For starters, you have to keep track of all the solutions your company uses. If you work for a Tier 1 enterprise, the number of solutions could surpass the number reflected by Statista.com.
Remembering Logins:
Second, one must remember the login for each solution. It’d be nifty if the password was uniform. Remember the last time you attempted to use your tried and true password, only to realize the platform required you to add an additional symbol and 4 additional character. (Oh, the hassle!)
Billing data:
Next, you have to keep track of all billing information and making sure it’s current. Finally, and that’s not to say last, you have the arduous task of remembering when your licenses expire.
Updating subscriptions:
Oh and let’s just add salt to the wound, don’t forget to upgrade /downgrade /cancel… Truly, there is more to this nightmare..
Software License Manager to the Rescue
Let’s take all of these solutions, the ENTIRE lot of them and display them neatly on one dashboard. Imagine going to one central location only. Wouldn’t that be easier?
Enter Cubes.
Cubes is a software license manager that displays all of your licenses in one dashboard. From the dashboard, you can arrange and sort your license display to your liking.
With Cubes license manager, you can set up to get reminders to expiration dates, past due payments, and pending renewals.
Actual Cubes dashboard:
Cubes, software license manager has many desirable features:
- Displays number of licenses
- Shows you aggregate license spending
- Displays past due licenses
- Displays active licenses
- Allows for custom alerts to be set
- Easy access to license data
- Centralized management for all license
Try software license management: HERE